Cloud technologies date back to the 1950s and we only learned about them during the 90s when “cloud computing” was introduced. Ever since the start of the 2000s, cloud solutions have been adopted commercially with constant growth. When it comes to the hospitality industry, cloud-based hotel PMS solutions are the manifestation of the cloud.

These systems come with many benefits such as cost-saving, greater customer satisfaction, and improved operations. However, there are still a lot of hoteliers that don’t use cloud-based hotel PMS tools even though their business would benefit a lot from them. At the same time, there is a new generation of all-in-one cloud PMSs that offer even greater benefits.

Since we are all about “the cloud”, let’s discuss its benefits and how all-in-one hotel PMS solutions have taken them to a new level.

1. Improved usability and flexibility

With multiple systems in place and a large number of departments, it has become difficult to manage complex processes of a modern hotels. A good hotel PMS need to do a lot more than just managing billing and reservations to manage their day to day operations.

Traditional PMS’s are complex, your employees are constantly limited to their desks. To know each information about their guests they will have to go to their computer and this is a very outdated practice. This is especially important when you consider millennial guests who want smart device and want everything to be done simply.

With a cloud-based hotel PMS, the life of hoteliers is made easier. Operations are streamlined and simplified while reducing the need to do things manually. Furthermore, the system can be accessed through any device, anywhere. An all-in-one solution enhances all these capabilities even further, as it offers various integrations within the system and staff members don’t need to jump from one software to another.

2. Better user experience

Many web-based hotel PMS solutions come with a lot of functionalities and features. However, all these things come at a high cost – they are complicated to use. This requires extensive employee training that could delay the switch to a cloud hotel property management system and not to mention all the extra costs.

It’s difficult on its own to make employees adopt new technologies and change the way they do their jobs and when the process requires extensive effort on their part, they will be even more against the idea.

Even if the employees are able to learn how to use this kind of system, it could drastically decrease their productivity and make their jobs more difficult, which is the opposite of the final goal.

With new all-in-one cloud PMS solutions such as mycloud, the system can be customized to your current operations and change very little in your processes, meaning that employees can easily get used to the new system.

At the same time, these kinds of systems also come with an adjustable interface and every employee can set it up to their preferences.

3. Zero Installation and Maintenance

One of the biggest reasons why so many hoteliers don’t make the switch from the Legacy PMS or their current web-based PMS is because they’ve already gone through the complex process of installing the system and integrating it. This is why they are reluctant to do it again. Cloud solutions always come out on top of legacy PMS when it comes to installation and maintenance costs.

They don’t require any hardware equipment, no cooling equipment, or on-site servers, so not only does cloud PMS save money, but it also saves space. However, even though most cloud solutions are easy to install, companies usually need IT professionals to configure them and maintain them.

The new generation of web-based hotel PMS solutions addresses these issues. Their implementation requires no technical knowledge whatsoever and anyone with basic computer knowledge can handle them.

The best features of cloud solutions, therefore, include:

  • Zero CAPEX and no upfront investment
  • Easy to use plans that are pocket-friendly
  • Pay as you use plans that help hoteliers run technology only on OPEX

All the updates, upgrades, and maintenance are done automatically by the provider and there is no need to have an in-house team of IT experts to babysit your system.


To sum it up, not all cloud-based hotel PMS solutions are made equal and just because one carries the etiquette “cloud” doesn’t mean that it will actually improve your hotel operations.

Your hotel property management system needs to give you all the tools you need to manage data and operations without requiring any additional effort or investment on your part. Check out the mycloud PMS demo and see how simple it is to use.

hotel software demo

About The Author

Deepak Chauhan

Deepak Chauhan is responsible for marketing and positioning of “mycloud” platform and is a veteran in the hotel software industry with over 25 years’ experience giving him a strong understanding of the product requirements in the industry. He has very rare mix of working in operations of various hotels and chains for over 10 years and then co-founding a software product and service company, servicing 5 star hotels and chains for 14 years.

Deepak has led the development and marketing of cloud based hospitality systems to meet the specific, business objectives of small and mid-size properties across the globe and has worked closely with a diverse group of hoteliers and hotel technology vendors.